Ski Season is fast
approaching!
Coast
Mountain Sports invites you once again to our Special X Country Ski Night.
When: October 15, 2011 (the day of the Ski Swap)
Time: 6:30pm – 9:00pm
Where: Coast Mountain Sports
Any
gear ordered that night will go on a consolidated group order (Squads,
Biathlon, and X country ski team) and will be approx.. 30% off regular
retail. This applies to skis, boots,
bindings and poles based on the availability of Salomon and Fischer.
Skis,
boots, bindings and poles purchased that night from existing store stock
inventory will be 15% off.
In
addition to the Sale that is on the entire store will be 10% off on all in
stock items, excluding electronics.
Refreshments
and cookies will be served!
CROSS COUNTRY YUKON
4061 – 4th Avenue
Whitehorse, Yukon
Y1A 1H1
Administrator: 633-8420
stoker@northwestel.net
MEMO
To: Yukon Ski Team Athletes & Parents
From: Paula Stoker – Cross Country Yukon Administrator
Re: Athlete Accounts with CCY – 2011/2012 Season
Hello Ski Team members – welcome to another ski training
season!
I just wanted to inform you of the way your Cross County
Yukon athlete accounts work. Athlete
accounts are used to keep track of all expenses (equipment purchased, training
& ski trip expenses) and all income (fundraising, grant money, account
payments) incurred by individual athletes.
I manage the athlete accounts, using the expense reports from trips, and
invoices for equipment/clothing purchase, prepared by our Sport Coordinator
& Assistant Sport Coordinator (Alain & Amanda).
Ø
CCY’s fiscal year is May 01 to April 30. Your account will follow this schedule, and
by April 30 of each year, we attempt to close off each account for the
season. Any money owing is due by April
30, and money still in your account will be rolled over into your next season’s
account, unless you ask for it to be reimbursed, in which case I will write you
a cheque for the amount requested.
Ø I
will update your athlete account statement 3 times per season – on November 30,
January 30 and April 10, and will mail them so that you will receive them
shortly after these dates. If you have
questions or concerns about your account in between statements, please feel
free to contact me.
Ø The
accounts are a one page ledger showing all debits (expenses incurred) and all
credits (income received) for the season up to the date on the account. The final balance (lowest number on the right
side) on the ledger is the current amount due (will be shown in red) or the
money still in the account (shown in black).
Ø Along
with the athlete account statement, I will include a breakdown of expenses for
each trip taken, as well as any invoices for various equipment, rollerski
rentals, Team clothing, etc that has been incurred by individual athletes.
Ø Please
check over your account statements carefully once you receive them, and please
call me or email me if you have any questions, or notice any errors/omissions.
Ø New this season is our
request for post-dated cheques. CCY has
implemented this policy to help us better manage our income against expenses,
as well as we hope it will help families pay in installments so they aren’t
facing a large athlete account at the end of the season. Cheques that are not needed to balance expenses at time of deposit will
be returned with your athlete account mail out.
As this will be my first season trying this procedure, I thank you for
your patience and understanding as I work through any kinks that may occur.
The post-dated schedule is:
$450 cheque dated May 30th (1st half of squad fee)
$450
postdated August 30 (2nd
half of squad fee)
$500 postdated Nov 30 (Equipment, Team clothing)
$500 postdated Jan 30 (AWG race fees, trips)
$500 postdated March 30 (Trips)
$500 postdated April 30 (Final Athlete Accounting)
Ø Please
make cheques payable to Cross Country Yukon.
They can be hand delivered to Alain or Amanda, dropped off at Sport
Yukon or mailed to the Cross Country Yukon address (above).
Ø I
will issue Child Tax credit receipts (for age applicable athletes) for your
squad fees ($900), which will be included with your athlete account statement
at the end of November. Please keep them
for your records.
Ø The
CCY Squad Fee Refund Policy, Fundraising Policy and Podium incentive information
is posted on the CCY website (www.crosscountryyukon.com). Please read over and call if you have any
questions.
Thanks in advance for your cooperation! I look forward to working with you again, and
wish you the best of luck in the upcoming ski season.
